Why Inventory Management has to be Integrated With Accounting

Integrating your inventory management software with accounting can save you lots of headaches in the long-run. Learn more on how to ensure your software can scale with your growing Omni channel business.

As your business grows, so does your need for integrated inventory management and accounting systems.

Even though the fundamental goals of accounting will remain the same, relatively, day-to-day operations will become complicated. Adding locations, processing more orders and onboarding more suppliers will create more data in more places, making it more challenging to gather sales and order information and create accurate financial accounting.

Integrating your inventory software with your accounting system can record information in real time ensuring accurate inventory levels, inventory value, and sales. With this operational insight at your fingertips, brands can make data-driven strategic decisions, minimize unnecessary costs, such as labor, and successfully scale for growth.

Brands that stay with their outdated processes can face otherwise avoidable errors, incur costs and waste resources. For example, tracking your inventory in a spreadsheet and your sales in Shopify and at the POS, increases the risk of documenting inaccurate information in your general ledger.

It’s time to ditch the spreadsheets! By integrating your inventory software with your accounting system, you can:


Having accurate annual financial reports and tax filings are extremely important for your business, investors, and ultimately, the government. And considering your inventory stock value can be a significant chunk of your declared assets, the numbers you document must be correct.

Integrating your inventory system with your accounting software can ensure every number you record is accurate—even as your business grows and your supply chain becomes more complex. With an integrated inventory and accounting system, you can mitigate costly complications, mistakes and delays.


Improving the accuracy of your financial reports can also give your business a more precise view of your bottom line. Knowing your true financial performance can help your brand make more informed strategic decisions and allocate resources efficiently.


Without integrating your inventory management with your accounting system, you cannot be completely confident that your inventory value on your financial reports actually represents what you have in stock. As such, manual intervention is needed to double-check accuracy. This redundant work wastes time, energy and money.

Integrating your inventory software with accounting can save you lots of headaches in the long-run. Learn more on how to ensure your software can scale with your growing omnichannel business

Source: Cin7 blogs


Inventory Management for Multiple Suppliers and Channels

Three ways to improve inventory management for more complex supply chains.

Inventory management complexity increases as companies expand their business, especially in the context of supply chains that span multiple markets and channels. The basic problem for companies that manage operations across various countries is a lack of standard procedures for dealing with those suppliers and sales channels.

Among the largest corporations, managing sales channels and suppliers gets dispersed across various operating units globally. Managers sitting in the head office struggle to keep tabs on all their activities. They have difficulty gathering accurate and up-to-date information about their suppliers. For inventory management, in particular, that lack of clarity can impede business growth.

To give you an idea of the enormity of the problem keeping up-to-date records of suppliers, let’s look at what some of the biggest supply chains entail. Walmart, for example, has a network of over 100,000 suppliers. Proctor and Gamble works with more than 75,000 suppliers. And Nike has three different distribution channels. All these companies disperse operations across different countries and a breakdown in information for any of them could amount to serious coordination problems among their operating various units. The fact is, for most large multinationals, simply tracking the exact number of suppliers they work with at any given time is trouble enough.

A huge supplier base certainly has its positives. It encourages competition that keeps prices down, for example. However, problems do arise when it comes to inventory management, from basic operational issues to tracking a supplier’s business practice to ensure products meet quality standards. If they can’t manage suppliers well or subject inventory to strict quality checks, a brand can suffer.

A good example of this was a scandal in Europe a few years back in which beef products were found to have a significant percentage of horse and pig meat. The blame shifting that followed makes for a classic case of supply chain management failure. Not a single link in the supply chain was willing to take responsibility for the mistake.

A lot of other challenges in managing a high number of vendors across different geographical locations include different work cultures and ethics, dissimilar quality standards and quality control/assurance measures, and operations being affected by political climate. However, the biggest challenge always comes down to optimizing inventory management. Let’s look at some measures such organizations can take to better manage their inventory.


It may not be entirely possible to control the quality measures of your vendors, but you can set up your own strict quality standards and communicate them to your vendors. Once you receive goods in your warehouse, ensure thorough quality checks. Inform vendors in the event they deliver products that do not meet your standards, and issue warnings or impose consequences where possible. If your organization takes the responsibility of transporting inventory from the vendor’s warehouse, ensure quality checks at that location. In the case of perishable items, it would prove useful to again make your products go through quality control measures just before they are transported to the retailers or shipped to consumers.


Whenever possible, locate warehouses where it is easy and cost-effective to receive supplies and ship products to consumers. The number of warehouses and locations depends on various factors. First, there is the region where you sell and the location of your suppliers. Another consideration is the availability of transportation and labor. (Will you manage your own warehouse or contract to a 3PL? If you manage a warehouse, will you be competing in a tight labor market? Will you operate your warehouse with limited hours or 24-hours-a-day?). Finally, your business may have some special requirements, such as facilities for cross-docking.

Having a centralized inventory management system is critical to the success of a supply chain with multiple warehouses. Visibility, availability and routing eCommerce orders to the right warehouse, for example, to get a product to a consumer quickly requires a free flow of data and inventory control. Hence, you need to have a centralized system which ensures smooth inventory flows and proper order fulfillment.


Some businesses may not have the wherewithal to deal with complex supply chains and sales channels. They may prefer to use finite resources to focus on their core competencies rather than manage inventory and supplier relationships. Another reason could be that they prefer to have consolidated operations at a single location. In such cases, you could try a number of outside options. Amazon’s FBA and MCF have immensely helped a lot of businesses by taking care of this very aspect. Similarly, you can also use dropshipping options such as Shopify’s Oberlo, which helps you to find verified suppliers for your products.

These are just some pointers on how to manage inventory if you have multiple suppliers and different sales channel. In the end, every business has its own unique needs and strengths as well a unique business model. So, you need to devise your own approach to inventory management, depending on all these factors.

About the Author

Anand Srinivasan is the founder of Hubbion, a task management software solution.


Benefits of Using Cloud Solutions Software for Small Businesses

Most small business owners tend to shy away from the use of too much technology. Their immediate thought being that the scale of their business does not quantify the costs towards the investment in contemporary IT. The Cloud and its many solutions are also similarly looked at in the same light. However, technology is for everyone to use and in most cases will have a positive effect on even a smaller business. It is also imperative to have a business backed with Cloud technology if scaling and progressing is in the forefront of your ambitions. Growth and progress comes with its own challenges however with the correct technology on your side you always have a chance. Here are some major advantages of cloud computing services for smaller businesses.


Increases flexibility


Cloud-based services are ideal for businesses with growing or fluctuating bandwidth demands. If your needs increase, it’s easy to scale up your cloud capacity, drawing on the service’s remote servers. Likewise, if you need to scale down, the flexibility is baked into the service.


Back-up and disaster recovery is taken care of


Businesses of all sizes should be investing in robust disaster recovery, but for smaller businesses that lack the required capital, Cloud is now helping to buck that trend.


Automatic Software updates


Cloud computing servers are off-premise, out of sight and out of your space. Suppliers take care of them for you and roll out regular software updates so you don’t have to worry about wasting time maintaining the system yourself.


No large capital expenditure required


The greatest of all the advantages possibly, Cloud computing does not require capital stagnating investments. Cloud computing in fact cuts out the high cost of hardware. You simply pay-as-you-go and enjoy a subscription-based model that’s kind to your cash flow.


Facilitates a wider reach


When your teams can access, edit and share documents anytime, from anywhere, they’re able to do more together, and do it better. Cloud-based workflow and file sharing apps help teams make updates in real time and gives them full visibility of their collaborations. And our research tells us, collaboration increases productivity within a business some say by more than 40%.


Employees can work remotely


With cloud computing, if you’ve got an internet connection you can be at work. And with most serious cloud services offering mobile apps, you’re not restricted by which device you’ve got on hand. Businesses can offer more flexible working perks to employees so they can enjoy the work-life balance that suits them without affecting productivity.


Improves document and version control


The more employees and partners collaborate on documents, the greater the need for watertight document control. Before the cloud, workers had to send files back and forth as email attachments to be worked on by one user at a time. As even the smallest companies become more spread out geographically, the scope for complication rises. In cloud computing, all files are stored centrally and everyone has one central source. Greater visibility means improved collaboration, which ultimately means better work and a healthier bottom line.


Better IT security


Cloud computing gives you greater security because your data is stored in the cloud and you can access it no matter what happens to your machine. You can even remotely wipe data from lost laptops so it doesn’t get into the wrong hands.


Achieve a competitive advantage


Wish there was a simple step you could take to become more competitive? What about enterprise-class technology, for everyone? Moving to the cloud gives you access, and allows smaller businesses to act faster than big, established competitors.